Team Project Closeout

One way to control the progress and quality of a project is to set up a formal review-and- approval process that documents the completion of each major milestone. For Week 9’s Team Project Assignment, you will work together to develop a sign-off document that each project team member will sign (use a different font and color to “virtually” sign-off off on the project) and date upon approval of the final project document. Included in this document will be a 1-page paper from each team member including the lessons learned through participating in the team project. This sign-off form will be attached to the front of the final project document.

 

The team also revises the project charter and the project schedule (in Microsoft Project Schedule) to integrate any changes or modifications required.

To prepare:

 

 Review your Team Project as a whole, taking note of its merits and deficiencies.

 Consider the lessons you learned through the process of completing your Team Project.

 Think about how each team member contributed to the Team Project.

 Communicate with your team about how the sign-off document will be constructed, signed, and dated.

 

To complete the Assignment, include the following in your submission:

 

1.      A 5-page team sign-off document that summarizes the following:

2.      Team contributions and kudos

3.       Lessons learned

4.      Each team member must include a 1-page Lessons Learned

5.      Virtual sign-off

6.      An updated project charter (use the template provided)

7.      An updated MS Project plan

Coplan, S., & Masuda, D. (2011). Project management for healthcare information technology. New York, NY: McGraw-Hill.

 

Chapter 3, “Project Management”

“Close Phase or Project” (pp. 48–49)

In this section of Chapter 3, the authors explain the processes that occur during a phase or project closeout. The text also outlines the components of a closeout report.

Project Management Institute. (2013). A guide to the project management body of knowledge (PMBOK guide) (5th ed.). Newtown Square, PA: Author.

Chapter 3, “Project Management Processes for a Project”

3.7, “Closing Process Group” (pp. 57–58)

This section of Chapter 3 describes the processes used to finalize the activities necessary for completing a project, phase, or contract. The authors describe the inputs and outputs of closing a project and closing procurements.