Current-State Workflow

After formulating a clearly defined plan for a gap analysis, the next logical step is to conduct the gap analysis. The gap analysis will shed additional light on the details of the current-state workflow and provide directions for transitioning into the future-state workflow.

At this stage in the Course Project, you will conduct your gap analysis, which you planned throughout Weeks 3–5. You will also finalize your draft of the current-state workflow in Visio using the information you collect during your gap analysis.

To prepare for Part 2 of the Course

Project:

• Review your Gap Analysis Plan (Part 1 of the Course Project) and prepare any necessary recording documents and meeting/observation arrangements with the individuals involved in the workflow.

 

• Conduct the gap analysis. Observe and consult with individuals in your organization who are involved in the workflow.

 

• Analyze the data you gathered and whether or not it meets the goals and objectives you set in your Gap Analysis Plan (Part 1 of the Course Project) (See attached file).

 

• Interpret the meanings and implications of the data you collected. Consider how the workflow issues relate to electronic health records (EHRs) and one or more specific meaningful use objectives.

 

• Examine your Visio draft of the current-state workflow. Consider how the draft aligns with the data you collected in your gap analysis. You will also receive feedback from your colleagues in Week 6.

 

• Begin revising your Visio draft of the current-state workflow based on your gap analysis. Remember to update the information in the swimlane. In addition, prepare to write a detailed description of your Visio workflow.

 

To complete Part 2 of the Course

Project:

• Based on the information gathered in your gap analysis, create a finalized Visio model of the current-state workflow.

 

• Then, in a 3- to 4-page paper, respond to the following:

 

• Explain the results of your gap analysis and how they address the goals you set in Part 1 of the Course Project (See attached file). Identify the issues (gaps) within the current workflow.

 

• Analyze how the issues you identified relate to EHRs and one or more meaningful use objectives.

 

• Describe in detail the final version of your Visio model of the current-state workflow. Include in your description an explanation of the swimlane (who completes each step). In addition, identify where the workflow gaps exist.

 

• Explain how you changed your Visio draft based on the feedback you will have received from your colleagues in the Week 6 Discussion and the information you gathered during your gap analysis.

 

• In a reference list, cite a minimum of four scholarly references (with APA citations) you used to conduct your gap analysis and create your current-state workflow model.